The Organisation

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.

Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries.

Dimensions of Role:

Financial measures or statistics relevant to post such as budget; list of direct and indirect reports

• No direct and indirect reports
• Cash disbursement and journals,
• Cash receipts from donors and IH
• Accurate and systematic filling of documents

The position owner shall be based in Maroua.

Typical Responsibilities - Key End Results of Position:

The Account Assistant will among many other tasks perform the following:

• Participates in the budgeting process and ensures that operational plans are consistent with the approved budgets.
• Processes Payment Vouchers and Journal Vouchers through GL on time and in accordance with the Operations Manual.
• Monitors project budget entries in program management software on SAP and keeps records of budget modifications on file.
• Encodes accrual accounting entries in accordance with the accrual accounting plan of action.
• Records all documents sent out of Finance Department to the appropriate ledger for traceability.
• Attends to Coordination meetings/seminars on Project grants and relevant information and active participation is given/made.
• Facilitates all payments in the field during various activities (training, workshops, etc).
• Analysis and reconciles project expenditures Vs budget accurately and on time.
• Files all Disbursement Vouchers/Journal Vouchers systematically no later than the     following month, with all supporting documents attached and duly stamped with PAID, date and check number indicated.
• Prepare and submit donor financial reports on time as per the agreement with donors/s, in collaboration with the Project Coordinator and Finance Coordinator.
• Prepare and submit monthly cash reconciliation of the BMZ bank account;
• Prepare the BMZ bank reconciliation at the end of each month.
• Scan and submit vouchers related to BMZ alongside with the Financial report.
• Follow up on Audit recommendations to ensure that they are fully implemented.
• Close out project accounts upon project completion.
• Ensure that Plan’s Child Protection Policy and related procedures are adhered to in all aspects of work.
• Perform others tasks assigned by the supervisor.
• Ensure that Plan’s gender policy is properly implemented especially through the day to day work.

Dealing with Problems:

The holder of the position has no authorization and will liaise with PU’s finance and Administrative department for all related finance and administrative procedures under the leadership of the Specialist. His pro-activeness will be key in planning and implementation of activities in the field.

Communications and Working Relationships:

The Account Assistant should maintain a good collaboration and communication with technical and financial partners at both in and external levels.

Knowledge, Skills, Behaviors, and Experience Required to Achieve Role’s Objectives:

• HND or BTS in accounting, finance, management, economics
• At least 1 year’ experience in a similar role
• Good experience in project reporting requirements
• Good in excel

• Excellent written and spoken skills in English and French

• Calm and positive under pressure and in difficult situations

Physical Environment and Demands:

Ability to work under pressure and in remote area and in zones were security issues is a concern.

Level of Contact with Children:

Low contact:     No contact or very low frequency of interaction

Low contact- the job responsibilities of this position does not require the post holder to have any one-to-one contact with children on a daily basis. There would be occasional contact with children and it is expected that children shall be protected at all times.

Plan International’s Values in Practice

We are open and accountable

1. Promotes a culture of openness and transparency, including with sponsors and donors.
2. Holds self and others accountable to achieve the highest standards of integrity.
3. Consistent and fair in the treatment of people.
4. Open about mistakes and keen to learn from them.
5. Accountable for ensuring we are a safe organisation for all children, girls & young people

We strive for lasting impact

1. Articulates a clear purpose for staff and sets high expectations.
2. Creates a climate of continuous improvement, open to challenge and new ideas.
3. Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
4. Evidence-based and evaluates effectiveness.

We work well together

1. Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
2. Builds constructive relationships across Plan International to support our shared goals.
3. Develops trusting and ‘win-win’ relationships with funders, partners and communities.
4. Engages and works well with others outside the organization to build a better world for girls and all children.

We are inclusive and empowering

5. Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
6. Builds constructive relationships across Plan International to support our shared goals.
7. Develops trusting and ‘win-win’ relationships with funders, partners and communities.
8. Engages and works well with others outside the organization to build a better world for girls and all children.

Location: Maroua

Type of Role: 

Reports to: Finance Coordinator

Grade: B

Closing Date: 08th August 2021