Administrative and Financial Assistant

Akwajobs   (Yaounde, Cameroon)

Posted : 10 September, 2022

Category : Accounting, Logistics or Finance and Administration   Location : Yaounde, Cameroon

Job type : Full Time

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National Episcopal Conference of Cameroon (CENC) is  looking for an Administrative and Financial Assistant JOB

 DESCRIPTION

Position : Administrative and Financial Assistant 

Employer: National Episcopal Conference of Cameroon (CENC) 

Supervisor : Finance Manager 

City, Country: Yaoundé, Cameroon 

Number of positions: 01 

Desired start date: 06/09/2022 

Duration of contract: 03 months

PROJECT SUMMARY

Since April 1, 2021, Catholic Relief Services (CRS) has been supporting the National Episcopal Conference of Cameroon (CENC) in the implementation of the Key Interventions Project for the Development of Systems and Services for Orphans and Vulnerable Children (KIDSS) in the central and eastern regions. NCPC coverage of Project KIDSS will extend to the Central Region beginning October 1, 2022. Said coverage will be under the Cooperative Agreement Transition Plan (AID-624-A-14- 00004) funded by the United States President's Emergency Plan for AIDS Relief (PEPFAR) through the United States Agency for International Development (USAID), for Catholic Relief Services (CRS) to implement implement the KIDSS project in Cameroon. In the Center region of Cameroon, the National Episcopal Conference of Cameroon (CENC) will continue to implement the KIDSS project to meet the challenges of the sustainable care and support of Orphans and Vulnerable Children (OVC) by strengthening the capacities of the government of the Republic of Cameroon ( GRC), civil society, communities and households to provide quality care and support to children infected and affected by HIV in Cameroon. In these regions, KIDSS, through the CENC, will partner with three (03) faith-based organizations, four (04) civil society organizations, the government of Cameroon and other stakeholders to reach OVC and their families. The program consists of prevention and case-finding activities for OVC, as well as

JOB SUMMARY

You will effectively provide comprehensive information, logistics, secretarial and accounting services to support the finance department in executing processes and meeting service needs that support programs serving the poor and vulnerable . As part of an experienced finance team, you will provide quality support in your role, applying clearly defined processes, procedures and service standards for financial accounting and reporting.

JOB RESPONSIBILITIES

Administration 

• Complete standard financial documents (supporting documents, transfer requests, checks, etc.) according to the procedure, respecting the prescribed guidelines and distributing them as needed. Provide administrative support in processing financial transactions. 
• Prepare, type, photocopy and scan related documents. 
• File accounting documents and financial reports according to instructions. 
• Compile supporting documentation (liquidation/receipt file) to support the processing of financial transactions. 
• Communicate with staff, SUB-recipients, partners, vendors to follow up on required documents.
• Maintain the project asset inventory sheet, and ensure that this sheet is up to date. 
• Ensure the administrative management of the staff and the site.

Financial and accounting management:

• Keep the cash and the cash journal; and provide a cash balance report at the end of each week. 
• Perform data entry for recording financial transactions, after validation by the supervisor. 
• Ensure the recording according to the chart of accounts of all financial and accounting transactions in order to prepare the monthly financial report to be sent to the financial manager at the central level with all the justifications. 
• Be the focal point for the processing of the monthly bank reconciliation statement with the aim of transferring all supporting documents concerning the control of this banking information at the central level. 
• Be the focal point for the processing of the monthly cash reconciliation statement with the aim of transferring all supporting documents concerning the control of this cash information to the central level. 
• Keep various financial documents (for example, blank or unbooked checks, fuel coupons, etc.)

Purchasing and logistics management: 

• Manage project vehicles and generators. . Collect the log sheets at the end of each month and send them to the logistics manager in Yaoundé. 
• Control the maintenance and repair of vehicles and generators. 
• Regularly check and remind drivers of the safety rules on board the CENC vehicle. 
• Ensure reliable fuel management. 
• Implement a transparent fuel consumption monitoring system. 
• Receive and verify all purchase and service requests issued by project personnel.
• Draw up the list of suppliers, have it approved by the central office in Yaoundé and ensure that it is updated quarterly. 
• Prepare and maintain due diligence of NCPC vendors and service providers. 
• Ensure regular and timely payment of rents and taxes. 
• Ensure that the driver has an approved mission order before any trip. 
• Supervise the project driver.

Minimum Qualifications Training And Experience

• Have at least a bachelor's degree in accounting and finance, business management or any other related field. 
• A master's degree or an MBA would be a plus. 
• At least 04 years of experience in the successful financial management of projects with international funding, including at least 02 years in a project with PEPFAR funding. 
• Good understanding of rules and regulations related to PEPFAR project funding and reporting requirements. 
• Proven skills in the financial oversight of USAID-funded projects. 
• A good knowledge of local legislation in the areas of taxation and local regulatory reporting obligations as well as the OHADA system is required. 
• Have a proven ability in the use of the office pack with an emphasis on EXCEL software. Have a good knowledge of the TOM2PRO accounting system.

NCPC-Wide Competencies (for all NCPC staff):

These are rooted in the NCPC Mission, Values ??and Guiding Principles. They are used by each staff member to fulfill their responsibilities and achieve the desired results. It is: 

• Trust in all relationships 
• Professional development
• Partnership 
• Responsibility 
• Integrity 
• Responsibility and management 
• Strategic mind

Personal skills

• Proactive, results-oriented and service-oriented.
• Good communication and interpersonal skills. 
• Good planning and organizational skills. 
• Good ability to transmit knowledge.

Travel required: 25% travel 

Required/desired language : Must be bilingual with a working knowledge of English and French. 

Key Working Relationships 

Supervisor : Finance Officer

Disclaimer: This job description is not an exhaustive list of the skills, efforts, duties and responsibilities associated with the position. NCPC's talent acquisition procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.

HOW TO APPLY

Files MUST include:

1. Motivation letter addressed to the Secretary General of the CENC 

2. CV of four (04) pages maximum 

3. List of at least three (03) references, one of which must be a leader of a religious/confessional community. 

4. Evidence of relevant academic/professional qualifications 

5. Proof of work experience.

You can apply by sending your applications to the following address: recruitment@necc-cenc.org mentioning "Finance and Administrative Assistant" in the subject line. 

Deadline: 09/14/2022 at 5 p.m. Cameroon time.

Applications that are incomplete or received after the deadline will not be considered. 

Female candidates are strongly encouraged.

This position is reserved for Cameroonian nationals only. Only the preselected candidates will be contacted.

NB: In applying for this position, the candidate should understand that NCPC protects human life at all costs and will require the candidate to do the same if recruited. NCPC also requires its staff to treat all people with dignity, respect and to actively prevent harassment, abuse, exploitation and trafficking. NCPC's talent acquisition procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.

NCPC is an equal opportunity employer.

 

 

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