Administrative assistant at Helen Keller International

Akwajobs   (Yaoundé, Centre Cameroun)

Posted : 20 January, 2022

Category : Administration   Location : Yaoundé, Centre Cameroun

Job type : Full Time

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Helen Keller International

Job Announcement

Administrative Assistant (Yaoundé)

Helen Keller International is an international non?governmental organization whose mission is to save the sight and lives of the most vulnerable and disadvantaged by combating the causes and consequences of blindness and malnutrition. We do this by establishing programs based on evidence and research in vision, health, and nutrition. Established in 1915, HKI maintains its Headquarters in New York City, with Regional Offices in Senegal and Phnom Penh to support 22 country offices in Africa and Asia.

Since the 1990s, HKI?Cameroon has been working to establish sustainable evidence?based approaches to enhance health and nutrition, improve education for the disabled, and expand access to eye health services for Cameroonians, particularly women and school-aged children. Helen Keller International-Cameroon’s programs are integrated at all levels of the government health and education structures by helping to develop its human resources and infrastructure, conduct needs assessments, analyze local context to inform program design and implementation, train personnel, provide basic equipment and medicines, deliver services if needed, and monitor program progress and evaluate program impact.

We are currently seeking to recruit interested candidate to fulfill the position of Administrative Assistant based in Yaoundé that will deliver the tasks outline below.

Title of position: Administrative Assistant

Duty station: Yaounde

Reports to: Human Resources & Administration Coordinator

Type of contract: Fixed-term contract

Duration: One year renewable

PURPOSE OF THE JOB: Under the direct supervision of the Human resources & Administration Coordinaton, the Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks.

Responsibilities:

• Prepare and share reports or other documents related to meetings
• Assist in drafting and/or formatting of office correspondence
• Coordinate and schedule travel, meetings and appointments
• Provide logistical support for staff meetings and trainings
• Address and solve administrative inquiries and questions
• Conduct monthly analysis of office operating costs
• Maintain a system for recording expenses and petty cash usage
•  Maintain office supplies and coordinate maintenance of office equipment
•  Facilitate administrative procedures for obtaining visas, (drafting and certification invitation letters etc.)
•  Maintain and regularly update the database of the organisation’s technical partners
• Prepare mission orders for staff
• Ensure the supervision Janitors’work
• Coordinates and schedules travel, meetings and appointments
•  Maintains office supplies and coordinates maintenance of office equipment.
• Performs other related duties as assigned.
• Required Skills/Abilities:
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Proficient in Microsoft Office Suite or related software.
• Excellent organizational skills and attention to detail.
•  Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Ability to work independently.
•  Ability to prioritize and manage a heavy workload in a fast-paced work environment;
• Strong written and oral communication skills;
•  Demonstrated ability and willingness to work in a diverse team environment
• Proficiency in MS Word, Excel and other basic computer applications ;
• Proficiency in spoken and written French and English.
• Strong team spirit
• Good writing skills and ability to synthesize

???????Education and Experience:

•  Associates degree required; Bachelors degree in related field preferred.
• Three to five years of experience in an administrative role.
•  Previous experience working with an international NGO in a cross-cultural setting, preferably in the HR sector
• Outstanding organizational and time-management abilities

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.

Constitution of the application file:

• A letter of motivation addressed to the National Director;
• A resume ;
• Reference persons or structures to contact.

To Apply

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