Compound Manager

Akwajobs   (Buea, Cameroon)

Posted : 29 July, 2021

Category : Finance    Location : Buea, Cameroon

Job type : Full Time

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Job Title:  Compound Manager

Job Level: NOA (Fixed-Term Contract - Renewable)

Number of openings: 01

Unit/ Division: Finance

Contract duration: 12 months

Duty station: Buea

 

About WFP

Assisting almost 100 million people in around 83 countries each year, the World Food Programme (WFP) is the leading humanitarian organization saving lives and changing lives, delivering food assistance in emergencies and working with communities to improve nutrition and build resilience.

 

Our mission is to help the world achieve Zero Hunger in our lifetimes.

 

Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

 

Organisational context

In Cameroon, the WFP Cameroon Country Strategic Plan [CSP] (2018 - 2021 endeavours to ensure that targeted food-insecure and vulnerable populations benefit from more sustainable and inclusive food systems and increased resilience to shocks to meet their food and nutrition needs. Under this CSP, WFP will design and implement interventions to address food and nutrition security challenges, from production through to consumption. In line with the CSP, WFP will apply its vast comparative advantages including experiences in delivery of food assistance to hundreds of thousands of the most vulnerable in timely, innovative, cost effective and sustainable ways, its deep field presence, logistics and supply chain, partnerships and relationships with national and regional authorities to; a) strengthen national systems and capacities to deliver food and nutrition security; b) contribute to greater efficiency in crisis response interventions; c) ensure access to nutritious food rather than provision while building the national capacities and systems for social protection, emergency preparedness and response and government-led programmes and services; and d) increase resilience by focusing on food systems  rather than access to food, through development of integrated solutions that can be scaled up by Government and the private sector.

 

What will you do?

 

United Nations Agencies in Cameroon have an Office in Buea and have decided to carry out their operations while sharing a common building. For this purpose, they have signed an MoU setting the conditions for sharing space and rental charges. In order to coordinate and manage the operational and administrative aspects related to the implementation of programs and activities, and the functioning of the common premises, the Agencies have agreed to recruit an Assistant Administrative Officer & Compound Manager (AAOCM).

 

Under the Administrative supervision of Head of Field Office Buea/Bamenda and the Technical supervision of the WFP Head of Finance and Administrative Officer-AFO, the Assistant Administrative Officer & Compound Manager (AAOCM) will be responsible for the administrative management of United Nations operations in Buea/Bamenda. He / she must work in line with the MoU governing the agreement between participating Agencies; prepare long-term contracts for equipment maintenance, maintenance, and cleaning of premises, building maintenance, security guard and relevant recommendations to improve services. He / she will be in constant contact with all Agencies residing in the building to meet their administrative assistance needs for their field operations and will liaise with the lessor whenever needed. He / she is responsible for ensuring that the operations of the common building comply with the minimum-security requirements prescribed by UNDSS and the Agency security team. He / she facilitates the work of the management committee of the common building.

 

Why work with us?

• WFP provides food assistance to more than 86 million people in 83 countries, including Cameroon. Your work will have a positive impact on lives of the world’s most vulnerable people.
• You will join a diverse team of professionals and will have an opportunity to exchange your experiences with your colleagues and continuously learning from each other.
• WFP invests in the training and development of its employees through a range of training, accreditation, mentorship and other programs as well as through international mobility opportunities.
• Our team is growing nationally and internationally and the timing to join us cannot be better!

Join us to make a difference, watch this video to know more about us!!

Link: https://www.youtube.com/watch?v=RnaxfnNKdsM

 

Key Responsibilities (not all-inclusive, nor exhaustive):

Under direct supervision of Head of Field Office, the Compound Manager will among other tasks perform the following activities:

1. Staff supervision below:

• Responsible for registry: ensure receipt, registration and distribution of incoming mail.
• Switchboard operators: ensure satisfactory performance and manage their presence.
• Cleaners of the common building: ensure a satisfactory performance of their work and manage their presence.
• Common building security officers: ensure satisfactory performance of their work and manage their presence.
• IT Assistant: ensure satisfactory performance of their work and manage their presence.
• Radio Operators: ensure satisfactory performance of their work and manage their presence.

2. External services:

• Utilities: Arrange to coordinate the work of service providers in plumbing, electricity, etc. Ensure that the above services are of satisfactory quality and certify the accuracy of the related invoices.
• Maintenance: provide daily maintenance of the air conditioning, electricity, water and any repairs in consultation with the lessor.
• Equipment: Ensure the functioning of equipment in common areas, such as: conference room equipment, CCTVs, fire extinguishers, automatic doors, etc. Coordinate and ensure small one-time repairs, those of a more important nature to be done in consultation with Procurement and the WFP OM.
• Ensure the provision and continuity of services outside office hours and on holidays through appropriate maintenance contracts.
• Assess service providers with long-term agreement or on contracts on a quarterly basis and present the results to Procurement and the WFP AFO.

3. Furnitures and Inventory

• Keep and update the assets records
• Keep and update the files relating to the equipment

4. Coordination and Operations

• The AACM is responsible to collect operational data from service providers and transmit it to WFP's AFO with the aim to cost-effectiveness and optimization of UN operations in the field.
• Ensuring the sharing of assets.
• Will be responsible for disseminating the activities of the Agencies in the region.
• Plan and organize consultation meetings with Agency officials.
• Monitor the presence of UN personnel.
• The AAOCM is responsible for ensuring that the minimum-security requirements prescribed by UNDSS and the agency security team are applied in the building under its coordination.
• Manage and keep reservation requests for common meeting rooms. The AAOCM shall attach to the aforementioned monthly report the reservation requests for the Common Conference Room of all UN Agencies residing in the Common Building.
• The AAOCM is required to prepare a questionnaire that summarizes comments and suggestions to improve the general operation of the building and to share it regularly with the on-site Agencies, collect and consolidate any suggestions and present them to the Management Committee.

5. Financial reports and planning

The AAOCM must:

• Submit a monthly report to the Ho on the administrative activities of the month. The report should cover the activities undertaken during the past month and the activities planned for the following month as well as a financial implementation status of the budget. The report should be distributed to all members of the Management Committee, if any, by e-mail prior to their monthly meeting.
• Keep accurate and up-to-date common building expenses on a monthly basis and report back to the Management Committee on the 10th or 10th of each month.
• Annual budget: prepare and plan the annual budget for each year on the basis of the previous year's financial implementation report and have it reviewed by the Management Committee prior to the approval of the heads of Agencies.
• Manage USD 500 for day-to-day expenses and prepare a detailed and accurate report of expenses together with supporting documents and submit them for approval to the WFP Operations Manager before any further bailouts. The petty cash report should be submitted as soon as 75% of the cash amount is spent to give WFP time to verify and process the files.

6. Acquisitions for common spaces

• Based on a procurement plan for goods and services established by the Management Committee and validated by the Heads of Agencies through the annual budget, the AAOCM coordinates the operationalization of the approved programs, in consultation with the various units of the project. WFP.

 

Functional Competencies:  

 

Building Partnerships

Maintaining information and databases

• Analyses general information and selects materials in support of partnership building initiatives

Promoting Organizational Learning and Knowledge Sharing

Basic research and analysis

• Research best practices and poses new, more effective ways of doing things

Job Knowledge/Technical Expertise

Fundamental knowledge of processes, methods and procedures

• Understands the main processes and methods of work regarding to the position
• Understand the main processes and work methods related to the position
• Have a basic understanding of the procedures and organizational policies related to the position and apply them consistently to the job.
• Strive to keep up to date with self-learning and other means of learning.
• Demonstrate a good knowledge of information technologies and apply them in the performance of their tasks.
• Ability to perform a range of specialized tasks related to common building management, contracting, inventory and procurement management, including organization and conduct of procurement processes, implementation of contracting and offshoring strategies, reporting, inventory control.
• Good knowledge of financial rules and regulations
• Ability to provide business process data and implement new systems 

Promoting Organizational Change and Development

Presentation of information on best practices in organizational change

• Demonstrates ability to identify problems and proposes solutions

 Design and Implementation of new management Systems

 Data gathering and implementation of management systems

• Use information / Databases / Other Management systems.

Client Orientation

 Maintains effective client relationships

• Reports to internal and external clients in a timely and appropriate fashion
• Organizes and prioritizes work schedule to meet client needs and deadlines

Promoting Accountability and Results-Based Management

Gathering and disseminating information

• Gathers and disseminates information on best practice in accountability and results-based management system

 

Core Competencies:

 

• Demonstrate corporate knowledge and sound judgment
• Self-development, initiative-taking
• Acting as a team player and facilitating teamwork
• Facilitating and encouraging open communication in the team, communicating effectively
• Creating synergies through self-control
• Managing conflict
• Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
• Informed and transparent decision making

 

Qualifications and Key requirements

 

Education: An Advanced university degree (Masters or equivalent) in Administration, Finance, Accounting, Management, Economics or others in the relevant field, or First University degree in the same subject(s) with 2 additional years of related work experience.

 

Knowledge & Skills and Experience for Entry in the Role:

• 5 years of relevant professional experience in the areas of management, administration, accounting, finance, management, economics is required nationally or internationally.
• Experience in a development agency, a private organization or an international organization in the management of a building would be an advantage.
• Work experience in emergency duty station is an asset.
• Experience in the use of computer tools and MS Office (Word, Excel, etc.), experience in computerized management system.

 

Languages:

• Perfect knowledge of English, spoken and written.
• Knowledge of functional French would be an important asset.

 

Deadline for application

 

Date: 10th August 2021 at 11:59 PM

 

This position open to Cameroonian nationals only

 

Terms and Conditions

 

WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. Selection of staff is made on a competitive basis, and we are committed to promoting an inclusive work environment in which diversity is valued and where no form of discrimination is tolerated. We aim to achieve parity in our teams in West and Central Africa.

 

Qualified female applicants are especially encouraged to apply.

 

WFP has zero tolerance for discrimination and does not discriminate based on HIV/AIDS status.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.Job Title: Compound Manager

 

Job Level: NOA (Fixed-Term Contract - Renewable)

 

Number of openings: 01

 

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