The Organisation

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.

Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

We have been building powerful partnerships for children for over 85 years, and are now active in more than 75 countries.

The conflict in Ukraine is resulting in a major humanitarian crisis with over 3 million people having fled to neighboring countries, and millions displaced within Ukraine. Plan International is responding to the crisis and working in partnership with civil society organisations in Poland, Romania, and Moldova to meet the key needs of those affected by the crisis as well as host communities.

The Role

This role complements the Ukraine Hub Finance Manager in Country finance corporate systems, financial reporting and internal financial controls.

Responsibilities

Budget Processes

• Support in preparation of realistic program and budgets.
• Support the Hub Finance Manager in the Master budgeting and updates

Payment Processes

• Review and post in SAP financial transactions
• Support and facilitate prepare payments to suppliers.
• Post journals and invoices in SAP for processing
• Process partner advances ensuring effective followed-up and liquidated in SAP

Reconciliations

• Prepare, reconcile monthly VAT and Witholding tax schedules for payment.
• Reconciliation of balance sheet accounts (receipt voucher / invoice received; bank account, etc.) every month and collaborate with the GH accounting teams to resolve outstanding items
• Monitoring of national commitments in SAP ensuring that there are no more pending commitments (more than three months) in the system without adequate explanation.
• Support transfer and liquidation of Partner Advances-Including resolving with programs the unjustified long-term advance balances.

Period-End Processes

• Review transactions postings and prepare correction journals for errors before period closure.
• Prepare adjustment journals for accruals, expense prepayments and redistribute support costs to projects.
• Prepare allocated financial reports on monthly, quarterly and annual, including adhoc reports.
• Perform the cost allocation process at the end of each period (or month).
• Ensure monthly bank reconciliations and Target Bank Balance Report are prepared

Intercompany Processes

• Process inter Company transactions and ensure reconciled with different countries/GH.

Payroll Processes

• Support payroll transfer of salaries to staff bank accounts.
• Ensure monthly payroll reconciliation between SAP and payroll.
• Support remittance of payroll deductions to relevant institutions.
• Prepare accurate computations of staff separation benefits and ensure remitted after approvals.

Treasury Management

• Ensure effective cash management with sufficient cash, for the day-to-day operations of the country office.
• Prepare cash forecast in consultation with program and administration staff.

Internal Financial Controls and compliance

• Ensure that the appropriate financial control processes, procedures and systems are in place and followed in the country office.
• Follow up on the implementation of audit report recommendations within the allotted time

Capacity Building and Line Management

• Supervise the accounting system (SAP) and provide the necessary support to financial and non-financial staff in their daily tasks
• Supervise the activities of the admin and finance assistant.

The Requirements

• Qualified or part qualified accountant.
• Exceptional stakeholder management skills, including sufficient political credibility to work across all layers in the Global Hub Finance Teams.
• Extensive experience of Finance (accounting; reporting; grants finance; financial planning and analysis) in an INGO at Field and Country Office level.
• Demonstrable understanding of the humanitarian sector and ways of working.
• Knowledge of internal controls in financial management.
• Strong financial systems expertise. Fluency with complex financial systems including multi-currency accounting packages / ERP.
• Experience of developing Standard Operating Procedures and guidance notes
• Communicates clearly, effectively and as appropriate to the audience.
• Able to build networks and relationships under challenging conditions to promote high performance.
• Experience of, and well-developed skills in, staff management, supervision and capacity building.
• Values working in a team and willing to take on more responsibilities and support team members.
• Comfortable in challenging at all levels.
• Resilient under long term pressure; thrives in dynamic fluid environments: adaptable and proactive.
• Solution focused; able to prioritise, deliver on time and cope with ambiguity.
• Sensitivity to a wide range of cultures, context and varying levels of finance capability.
• Strong written and spoken English.
• Ability to work in Polish

Please follow this link for a full role profile; Country Lead Accountant

Location: Flexible where Plan International has a legal entity and you have the pre-existing right to work. Significant travel to Poland will be required and the role will likely be based in Poland in the future. 

Applicable locations may include: Australia, Bangladesh, Belgium, Benin, Bolivia, Brazil, Burkina Faso, Cambodia, Cameroon, Canada, Central African Republic, China, Colombia, Denmark, Dominican Republic, Ecuador, Egypt, El Salvador, Ethiopia, Finland, Ghana, Guatemala, Guinea, Guinea-Bissau, Haiti, Honduras, Hong Kong, Indonesia, Ireland, Japan, Jordan, Kenya, Korea, Laos, Lebanon, Liberia, Malawi, Mali, Mozambique, Myanmar, Nepal, Nicaragua, Niger, Nigeria, Norway, Paraguay, Peru, Philippines, Rwanda, Senegal, Sierra Leone, South Sudan, Spain, Sudan, Sweden, Switzerland, Tanzania, Thailand, Timor-Leste, Togo, Uganda, United Kingdom, United States, Vietnam, Zambia, Zimbabwe

Type of Role: 12 month fixed term contract

Salary: We will be happy to disclose the salary and applicable benefits to applicants as part of this process, however, please kindly note that the salary and employment benefits will be set according to your location and therefore it is not possible to include full details here.

Closing Date: Friday 8th July

Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.

We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.

Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.

We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.

A range of pre-employment checks will be undertaken in conformity with Plan International's Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

Please note that Plan International will never send unsolicited emails requesting payment from candidates. 

Apply here: https://jobs.plan-international.org/job/Globally-flexible-Country-Lead-Accountant%2C-Poland-Ukraine-Refugee-Crisis-Response/821987501/