Procurement Officer at NRC - Norwegian Refugee Council

   (Buea, South West Cameroon)

Posted : 11 January, 2022

Category : Procurement and Logistics   Location : Buea, South West Cameroon

Job type : Full Time

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I- Role and responsibilities

The Procurement Officer's mission is to ensure the daily implementation of the responsibilities of procurement function .

General Responsibilities (10 Max)

• These responsibilities must be the same for all positions of the same name. Details should be included on the work and development plan.
• Ensures compliance with NRC policies, manuals, guidelines and standard operating procedures (SOP) and donor requirements
• Performs delegated logistics functions in accordance with the action plan
• Conducts daily operational logistics activities and ensures follow-up
• Assists in the administration of resources to ensure deliverables are completed within budget, on time and to standard
• Prepares and develops logistics reports as requested by the country/area office
• Contributes to the development of SOPs as needed
• Ensures proper filing of all supporting documents
• Promotes and shares ideas to improve the logistics function
• Performs other duties as assigned by the supervisor

Specific Responsibilities

• Responsible for supply chain management at the coordination office: requisitioning and tracking of purchases, receiving of goods, management and sharing of the price list and updating/compilation of the supplier list, etc.
• Search for locations for trainings, workshops or for accommodation of NRC staff.
• Participate in the organization of contracts for supplies, transportation, construction, services and transfers according to NRC procedures
• Advise and support the mission in the implementation of the procurement policy and the setting of cost, quality and time optimization objectives;
• Define programs and procedures for the purchase of services and products. Develop technical specifications expressing the needs of the mission;
• Prospecting, drafting calls for tender and selecting suppliers capable of meeting the strategic needs of the mission;
• Negotiate with suppliers the conditions of supply in terms of cost, quality, deadline, payment conditions...
• Build and manage supplier quality and develop long-term relationships with preferred suppliers;
• Identify, anticipate and manage supplier risks;
• Ensure the proper routing of goods until delivery to the relevant departments;
• Implement and follow up the indicators of his activity;
• Responsible for the archiving of physical and electronic files in collaboration with the assistant;
• Controls purchasing procedures and the execution of contracts;
• Define, with the departments concerned, the control points that will optimize the internal control of the purchasing chain and contribute to the budgetary control of expenses;
• Submit the reports assigned to him/her and submit them according to the schedule in place;
• All other tasks assigned by his/her supervisor .

II- Competencies

They Apply To All Employees And Are Divided Into The Following Categories

Competencies are important to enable the employee and the organization to deliver the expected results.

• Professional competencies

Job competencies are the skills, knowledge and experience that are essential for successful performance.

General Professional Competencies

• Professional experience as an Officer in logistics, responsible for procurement in a humanitarian context.
• Previous work experience in complex and volatile environments.
• Proven track record of performance on job responsibilities.

Context-specific Skills, Knowledge And Experience

• Understanding of the context
• Knowledge of local languages is an asset.
• Good computer skills (Excel, Word, Power Point, Internet and other software)
• Attention to detail and accuracy
• Fluency in English, knowledge of French is an advantage
• Good knowledge of the South West and North West Cameroon context
• Minimum of University degree in Procurement studies, Logistics and or related field

2. Behavioral competencies (6 max)

Consult the NRC Competency Framework and select between 3 and 6 competencies required for this position; include the competency title, and some (or all) of the indicators.

There Are 12 Behavioural Competencies In The NRC Competency Framework, Of Which The Following Are Essential For This Position

These are the personal qualities that influence the success of individuals in their position.

• Plan and get results
• Analyzing
• Managing unsafe environments
• Communicate in a respectful and impactful manner
• Working with people
• Dealing with change

III- We Offer

Possible Starting Date: March 2022 subject to Project Approval

Contract Type : Fixed term Contract of 12 months

Duty Station : Buea with 10% of field travel

Salary and benefits : Grade 5 step 1 NRC Cameroon salary grid

NB: Click to apply: https://ekum.fa.em2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1001/requisitions/preview/4425

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