Project Management Specialist (Health - Supply Chain)

Akwajobs   (Yaounde, Cameroon)

Posted : 13 August, 2021

Category : Health   Location : Yaounde, Cameroon

Job type : Full Time

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GENERAL INFORMATION

1. SOLICITATION NO: 72062421R100015

2. ISSUANCE DATE: August 9, 2021.

3. CLOSING DATE/TIME FOR RECEIPT OF OFFERS: September 6, 2021. 11:59p.m. Yaoundé time.

4. POINT OF CONTACT: acpersonnel@usaid.gov

5. POSITION TITLE: Project Management Specialist (Health - Supply Chain)

6. MARKET VALUE: CFA 24,252,608 – CFA 38,919,427 p.a equivalent to FSN-11 In accordance with AIDAR Appendix J and the Local Compensation Plan of USAID/Yaoundé. Final compensation will be negotiated within the market value.

7. PERIOD OF PERFORMANCE: The period of performance is five (5) years, estimated to start about November 2021. The services provided under this contract are expected to be of continuing nature executed by USAID through a series of sequential contracts, subject to availability of funds, satisfactory job performance and need for continued services.

8. PLACE OF PERFORMANCE: Yaoundé, Cameroon with possible travel as stated in the Statement of Work.

 

9. ELIGIBLE OFFERORS: All interested candidates eligible to work in Cameroon. 

Cooperating Country National (CCN) is defined as an individual who is a cooperating country citizen, or a non-cooperating country citizen lawfully admitted for permanent residence in the cooperating country.

10. SECURITY LEVEL REQUIRED: Regional Security Office Clearance.

 

II STATEMENT OF DUTIES

 

1. General Statement of Purpose of the Contract

The USAID Project Management Specialist - Supply Chain (the “Specialist”) serves as an advisor and provides strategic, technical, analytical, and management support on health logistics and supply chain management. S/he will serve as a Contracting Officer’s Representative/Agreement Officer’s Representative (COR/AOR) and/or Activity Manager supporting health logistics and supply chain activities. The Specialist provides senior-level technical guidance to Health Office staff and leaders, the broader USAID Mission, implementing partners (IPs), the host government, and represents USAID with the interagency, in technical working groups, and other fora.

The Specialist is a key member of Health Office. The incumbent reports to the Supply Chain and Governance Advisor and has no formal supervisory responsibility.

2. Statement of Duties to be Performed.

 

Program Management 

• Serves as a COR/AOR and/or Activity Manager for health logistics and supply chain programs/projects/activities awarded through the Health Office, providing financial and programmatic oversight to ensure contracts and grants achieve anticipated results, and are linked to and enhance attainment of the Health Office, Mission, and USG objectives.

• Conducts site visits as required in order to monitor progress, and to provide technical and programmatic recommendations to ensure effectiveness, efficiency and judicious use of U.S. Government (USG) funding.

Technical Guidance and Leadership 

• Stay abreast of state-of-the-art knowledge, programming and best practices related to supply chain management and utilize this information to improve host country supply chain management.

• Coordinate exchanges and sharing of best practices among USAID, USG and other stakeholders to strengthen health logistics and supply chain systems improvement.

• Provide technical guidance and leadership to the host country government in coordinating health supply chain systems support, supply planning, forecasting, quantification and programming.

• Guide USAID and host country government on strategic decisions and policy formulation to strengthen supply chain management, including transparency and accountability.

• Provide technical guidance and coordination to Health Office colleagues to ensure development of key systems that effectively integrate across the entire health portfolio.

• Provide guidance to Health Office colleagues to monitor the achievement of milestones of IPs supporting health logistics and supply chain system implementation.

• Support host country efforts to ensure health supply chain systems fully integrate with key commodity management and information systems that will allow end to end data visibility.

 

Representation and Reporting 

• Represents the Health Office, Mission, and USG at national and/or international technical and programmatic meetings, within various working groups, and in consultations with other social sector donors, government officials, and IPs. 

• Represents supply chain issues in interagency discussions involving senior leadership from USAID, CDC, other interagency partners, the PEPFAR Coordination Office and the U.S. EmbassyThe Specialist is a key member of Health Office. The incumbent reports to the Supply Chain and Governance Advisor and has no formal supervisory responsibility.

2. Statement of Duties to be Performed.

 

Program Management 

• Serves as a COR/AOR and/or Activity Manager for health logistics and supply chain programs/projects/activities awarded through the Health Office, providing financial and programmatic oversight to ensure contracts and grants achieve anticipated results, and are linked to and enhance attainment of the Health Office, Mission, and USG objectives.

• Conducts site visits as required in order to monitor progress, and to provide technical and programmatic recommendations to ensure effectiveness, efficiency and judicious use of U.S. Government (USG) funding.

Technical Guidance and Leadership 

• Stay abreast of state-of-the-art knowledge, programming and best practices related to supply chain management and utilize this information to improve host country supply chain management.

• Coordinate exchanges and sharing of best practices among USAID, USG and other stakeholders to strengthen health logistics and supply chain systems improvement.

• Provide technical guidance and leadership to the host country government in coordinating health supply chain systems support, supply planning, forecasting, quantification and programming.

• Guide USAID and host country government on strategic decisions and policy formulation to strengthen supply chain management, including transparency and accountability.

• Provide technical guidance and coordination to Health Office colleagues to ensure development of key systems that effectively integrate across the entire health portfolio.

• Provide guidance to Health Office colleagues to monitor the achievement of milestones of IPs supporting health logistics and supply chain system implementation.

• Support host country efforts to ensure health supply chain systems fully integrate with key commodity management and information systems that will allow end to end data visibility.

 

Representation and Reporting 

• Represents the Health Office, Mission, and USG at national and/or international technical and programmatic meetings, within various working groups, and in consultations with other social sector donors, government officials, and IPs. 

• Represents supply chain issues in interagency discussions involving senior leadership from USAID, CDC, other interagency partners, the PEPFAR Coordination Office and the U.S. Embassy

Represents supply chain issues to senior host country officials to ensure strong coordination and accountability by all relevant actors in the supply chain system.

• Provides technical and strategic leadership in the preparation of key annual and mid-term planning reporting documents including the Country Operational Plan, Operational Plan, Congressional Budget Justifications, Quarterly, Semi-Annual and Annual Progress Reports. 

• Prepare ad hoc reports as required for the Mission, USAID/Washington, Office of Global AIDS Coordinator (OGAC), donor coordination groups, and others.

• Drafts talking points and/or speeches for the Office Chief, Mission Director, Ambassador and others, as required, and prepares briefing papers, presentations, and coordinates site preparations for VIP site visits.

• Coordinate with USG agencies in on HIV and related commodities management to guide and oversee procurement via the current USG supply chain mechanism. This includes forecasting, quantification, and procurement of commodities, such as antiretroviral and anti-tuberculosis medicines, male circumcision kits, devices and supplies, and HIV test kits, as needed for the implementation of the overall health portfolio and to ensure adequate stock monitoring at site and above-site levels. 

• Participate in workshops, special committees, and other fora as a technical advisor on logistics and supply chain management.

 

3 Supervision Received: 

 

Works under the general supervision of the Supply Chain and Governance Advisor. The supervisor makes assignments in terms of overall objectives and resources available. 

Completed work is reviewed in terms of achievement of program/project/activity goals, effectiveness in meeting host-country and USAID objectives, and integration with other initiatives in the Health Office and Mission portfolio. Some technical direction may come from other professionals in the Office; in general, however, the Specialist will be expected to exercise considerable autonomy and best judgment in discharging the duties of the assignment.

 

4 Supervision Exercised: None

 

5 PHYSICAL D E MA N D S:

 

 The work requested does not involve undue physical demands.

 

III MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION

 

In order to be considered for the position, a candidate must meet the Minimum Qualifications. 

 

Applications will be pre-screened and only those that meet the Minimum Qualifications will be considered. These are the minimum qualifications necessary to be considered for the position:Represents supply chain issues to senior host country officials to ensure strong coordination and accountability by all relevant actors in the supply chain system.

• Provides technical and strategic leadership in the preparation of key annual and mid-term planning reporting documents including the Country Operational Plan, Operational Plan, Congressional Budget Justifications, Quarterly, Semi-Annual and Annual Progress Reports. 

• Prepare ad hoc reports as required for the Mission, USAID/Washington, Office of Global AIDS Coordinator (OGAC), donor coordination groups, and others.

• Drafts talking points and/or speeches for the Office Chief, Mission Director, Ambassador and others, as required, and prepares briefing papers, presentations, and coordinates site preparations for VIP site visits.

• Coordinate with USG agencies in on HIV and related commodities management to guide and oversee procurement via the current USG supply chain mechanism. This includes forecasting, quantification, and procurement of commodities, such as antiretroviral and anti-tuberculosis medicines, male circumcision kits, devices and supplies, and HIV test kits, as needed for the implementation of the overall health portfolio and to ensure adequate stock monitoring at site and above-site levels. 

• Participate in workshops, special committees, and other fora as a technical advisor on logistics and supply chain management.

 

3 Supervision Received: 

 

Works under the general supervision of the Supply Chain and Governance Advisor. The supervisor makes assignments in terms of overall objectives and resources available. 

Completed work is reviewed in terms of achievement of program/project/activity goals, effectiveness in meeting host-country and USAID objectives, and integration with other initiatives in the Health Office and Mission portfolio. Some technical direction may come from other professionals in the Office; in general, however, the Specialist will be expected to exercise considerable autonomy and best judgment in discharging the duties of the assignment.

 

4 Supervision Exercised: None

 

5 PHYSICAL D E MA N D S:

 

 The work requested does not involve undue physical demands.

 

III MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION

 

In order to be considered for the position, a candidate must meet the Minimum Qualifications. 

Applications will be pre-screened and only those that meet the Minimum Qualifications will be considered. These are the minimum qualifications necessary to be considered for the position:

a. Education: Education: Completion of a US-style University Master’s Degree in a field related to social science, statistics, mathematics, mathematics, economics, computer science, epidemiology, health informatics, public health, infectious disease, zoonotic disease, biology or other quantitative discipline, or the local equivalent, is required.

 

b. Prior Work Experience: A minimum of five (5) years of progressively responsible, professional-level experience in developing, implementing, and/or monitoring and evaluating health supply chain performance improvement activities, including supply chain management, logistics, health commodities management, rational drug use, and/or other closely related area. Experience collaborating with and/or working for key donors, development partners, or NGO is required.

 

c. Language Proficiency: Level IV (fluent proficiency) in English, and in the appropriate host-country business language, both written and spoken, is required.? Language competence may be tested.

 

IV EVALUATION AND SELECTION FACTORS

 

The Government may award a contract without discussions with offerors in accordance with AR 52.215-1. The CO reserves the right at any point in the evaluation process to establish a competitive range of offerors with whom negotiations will be conducted pursuant to FAR 15.306(c). In accordance with FAR 52.215-1, if the CO determines that the number of offers that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the CO may limit the number of offerors in the competitive range to the greatest number that will permit an efficient competition among the most highly rated offers. The FAR provisions referenced above are available at https://www.acquisition.gov/browse/index/far.

 

The evaluation and selection criteria of the selected candidate will be based on a review of his/her qualifications, work experience, knowledge, skills and abilities, and level of language required. The applicants who obtain the highest score based on the criteria defined will be interviewed and may also be required to pass a written test (depending on the TEC Chairperson’s decision). The security clearance and medical clearance is required for the top-ranking candidate, after conducting and receiving the positive reference checks.

 

a. Prior work experience (20%): A minimum of five (5) years of progressively responsible, professional-level experience in developing, implementing, and/or monitoring and evaluating health supply chain performance improvement activities, including supply chain management, logistics, health commodities management, rational drug use, and/or other closely related area. Experience collaborating with and/or working for key donors, development partners, or NGO is required.

b. Job Knowledge (40%): Knowledge of national supply chain management systems and Health and HIV/AIDS service delivery in the host country, including but not limited to procurement, warehousing and distribution, receipt and ordering of commodities, supply planning, quantification, and/or use of supply chain management information and management systems. Knowledge of donor engagement in supporting health systems strengthening efforts and health commodities.

c. Skills and Abilities (40%): Project management skills, including data and information management, administrative, and monitoring skills used to track the performance of implementing partners and activities. Excellent communication skills both orally and in writing, especially in being able to present information, analyses, and recommendations to individuals with nontechnical background. 

Ability to respond professionally and adjust in fluid situations in order to meet deadlines in the face of competing priorities and time pressures. Ability to work both independently and as part of a team. 

Ability to negotiate difficult issues and build consensus to achieve results with a wide range of individuals. Excellent computer and software skills including ability in excel, SPSS, STATA, R and/or other analytical databases

 

Total Possible Points: 100 points

 

After the closing date for receipt of applications, all applications will initially be screened for conformity with minimum requirements and a shortlist of applicants developed. 

Applications from candidates which do not meet the required selection criteria will not be scored.

A committee will be convened to review the shortlisted applications and evaluate them in accordance with the evaluation criteria. Only shortlisted applicants will be contacted. No response will be sent to unsuccessful applicants.

USAID reserves the right to interview only the highest ranked applicants in person or by phone OR not to interview any candidate.

 

The Agency retains the right to cancel or amend the solicitation and associated actions at any stage of the recruitment process.

 

Reference checks will be conducted by Human Resources only for the successful candidate. If a candidate does not wish USAID to contact a current employer for a reference check, this should be stated in the application Letter.

 

V SUBMITTING AN OFFER

 

1. Eligible Offers are required to complete and submit the signed Form AID 309-2 

(OFFEROR INFORMATION FOR PERSONAL SERVICES CONTRACTS WITH INDIVIDUALS) which is available on the internet and must be in a format compatible with Microsoft word 2003/2010 or pdf.

2. Offeror must also submit a signed cover letter and a resume.

3. Minimum of three (3) and a maximum of five (5) professional references with telephone and e-mail contacts, who are not family members or relatives. The applicant's references must be able to provide substantive information about his/her past performance and abilities. At least one reference provided should be a current or former supervisor

4. A supplemental document with written responses to the Evaluation Factors listed under 

 

Section III.

5. Relevant educational certificate (s) and work permit or residency permit.

6. Offers must be received by the closing date and time on the first page of this solicitation and submitted via email to acpersonnel@usaid.gov.

7. Offeror submissions must clearly reference the Solicitation number on all offeror submitted documents.

 

VI LIST OF REQUIRED FORMS PRIOR TO AWARD

 

The Contracting Officer (CO) will provide instructions about how to complete and submit the following forms after an offeror is selected for the contract award:

 

a. Medical History and Examination Form (Department of State Forms)

b. Security Clearance

c. Finger Print Card (FD-258)

 

 VII BENEFITS/ALLOWANCES

 

As a matter of policy, and as appropriate, a CCNPSC is normally authorized the following benefits and allowances:

 

BENEFITS:

 

a. Health Insurance

b. Annual Salary Increase (if applicable)

c. Annual and Sick leave

d. Annual Bonus 

e. Salary Advance (0% interest)

f. Social Security Contributions

g. Local and American Holidays

h. Social Security Contribution

 

ALLOWANCES (as applicable):

 

a. Meal Allowance

 

b. Miscellaneous Allowance 

VIII TAXES

 

The Mission emphasize to its employees of the fact that they are obliged to observe Cameroonian Laws, including those concerning income and related tax obligations. Payment of such taxes is a matter between the individual employee and the Cameroonian Government. 

 

In the absence of a specific international agreement, the U.S. Government will not withhold local taxes from an employee’s salary.

 

In accordance with Mission policy and local labor laws.

 

IX USAID REGULATIONS, POLICIES AND CONTRACT CLAUSES PERTAINING TO PSC’S 

 

USAID regulations and policies governing CCNPSC awards are available at these 

 

sources:

 

i. USAID Acquisition Regulation (AIDAR), Appendix J, “Direct USAID 

 

Contracts with a Cooperating Country National and with a Third Country 

 

National for Personal Services Abroad,” including contract clause “General 

 

Provisions,” available at

 

ttps://www.usaid.gov/sites/default/files/documents/1868/aidar_0.pdf

 

ii. Contract Cover Page form AID 309-2 available at 

https://www.usaid.gov/forms.

 

LINE ITEMS

 

ITEM NO (A)

SUPPLIES/SERVICES 

(DESCRIPTION) (B)

QUANTITY 

(C)

UNIT T

(D)

UNIT PRICE

(E)

AMOUNT

(F)

 

0001

Compensation, Fringe Benefits and Other Direct Costs (ODCs)

- Award Type: PSC-CCN

- Product Service Code: R497

- Accounting Info: 631M21PF021

1

LOT

$_TBD

$_TBD at 

Award after negociations with Contractor_

 

 

1. Acquisition & Assistance Policy Directives/Contract Information Bulletins (AAPDs/CIBs) for Personal 

 

Services Contracts with Individuals available at http://www.usaid.gov/work-usaid/aapds-cibs;

 

2. Ethical Conduct. By the acceptance of a USAID personal services contract as an individual, the 

 

contractor will be acknowledging receipt of the “Standards of Ethical Conduct for Employees of the 

 

Executive Branch,” available from the U.S. Office of Government Ethics, in accordance with General 

 

Provision 2 and 5 CFR 2635. See https://www.oge.gov/web/oge.nsf/OGE%20Regulations

 

3. PSC Ombudsman the PSC Ombudsman serves as a resource for any Personal Services Contractor who 

 

has entered into a contract with the United States Agency for International Development and is available 

to provide clarity on their specific contract with the agency. Please visit our page for additional 

 

information: https://www.usaid.gov/work-usaid/personal-service-contracts-ombudsman.

 

 The PSC Ombudsman may be contacted via: PSCOmbudsman@usaid.gov.

 

END OF SOLICITATION

 

Pricing by line item is to be determined upon contract award as described below:

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