Senior Logistics Associate, (G-7), Douala Hub, Cameroon,#85966 at UNICEF

Akwajobs   (Yaoundé, Centre, Cameroun)

Posted : 22 January, 2022

Category : Logistics & Supply Chain   Location : Yaoundé, Centre, Cameroun

Job type : Full Time

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UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, a chance in life!

UNICEF has been working in Cameroon since 1975 to allow women and children to fully realize their rights to development without restriction, as enshrined in the UN Convention on the Rights of the Child. UNICEF provides financial and technical support to Cameroon across seven areas to fully realize the rights of women and children. These areas include Health, HIV/AIDS, Water-sanitation-Hygiene, nutrition, education, child protection, and social inclusion. UNICEF focuses mainly on children and the most vulnerable and excluded families. Cameroon’s 2020 population is estimated at 26,545,863 people according to UN data. The population is young and generates strong socioeconomic demand. In rural areas, limited access to basic social services and the effects of climate changes lead to household impoverishment and severe child deprivations. The task is immense but not insurmountable; it requires the energy of all stakeholders in Cameroon and out of Cameroon: also, women, men, youth and children, government, technical and financial partners, donors, civil society, the private sector, parliamentarians, communities. Everyone is invited to take part in the struggle to meet the challenges that lie ahead. It is together that we will act for Cameroon, a country that summarizes the challenges and hopes of Africa.

How can you make a difference?

Supply Chain Service Delivery and Response

Planning

• In consultation with the supervisor, provide input to the Country Programme Action Planning and advise on Supply requirements for the Plan of Operations and Annual Work Plans. Participate in the forecasting, planning, implementation, monitoring, and evaluation of the supply chain operations, including the establishment of performance indicators, and assessment of fit for purpose and end-user verification/monitoring of products and services.
• Support supply and logistics emergency preparedness and response activities including the establishment of Long-Term Arrangements (LTAs), Procurement and Logistics Capacity Assessment and Contingency Plan update, and pre-positioning of stock.

Procurement/contracting

• Provide input to and advice on the annual supply plan. Conduct data review and analysis for category management and development of procurement strategies for logistics services. Support service innovation for specific categories of services (i.e integrated logistics services, charter operations, alternative cross-border solutions...)
• In consultation with the supervisor, review and provide inputs on Terms of References for service contracts. Review technical evaluations to ensure equal assessment of suppliers and that scores are commensurate with comments. Prepare and process Request for Quotations (RFQs), Invitations to Bid (ITBs), and Requests for Proposals (RFPs), as might be requested by the Supervisor.
• Liaise with suppliers and contractors, ensuring timely follow-up on delivery schedules and coordinating quality assurance inspections. Implement appropriate vendor management practices e.g. supply performance reviews. Monitor expiry of contracts and take timely action for renewal and/or closure.

In-country Logistics

• Provide logistics input to the supply plan, including advising on infrastructure constraints (e.g. customs clearance, port capacity, transport options, warehousing capacity, warehouse security, and warehouse handling services) and different delivery mechanisms. Advice on budget requirements for various delivery modalities and ensure the establishment of the budget with clients.
• Liaise with supply colleagues as well as clients and use supply dashboards to ensure pipeline monitoring and establishment of appropriate logistics capacity. Monitor progress of offshore and/or regional procurement and take action to ensure timely customs clearance of supplies entering the country. Perform research, collect data and conduct analysis, produce reports and ensure information accuracy in corporate systems to enable informed decision-making.
• Provide specialized support in the area of transit, forwarding, and customs clearing through Douala/Kribi corridors to ensure timely delivery of supplies: ensure all processes and documentation required are in place before import/ export operations. Liaise with key stakeholders in the sub-region, at HQ level, and with global and local freight forwarders (global and local) to ensure effective service delivery.
• Identify needs for contracting of logistics third party services (e.g. customs clearance, warehousing, transport, distribution) and support contracting of such service providers including the establishment of KPIs and performance monitoring mechanisms. Liaise closely with service providers to ensure
• smooth flow of supplies into the country and through in-country logistics delivery modalities.
• Manage documentation processing for execution of logistics operations (e.g. customs clearance, invoice verification), and take appropriate actions to resolve operational issues, escalating complex issues to the supervisor.
• Ensure appropriate filing of procurement cases and maintain up-to-date records for future reference including for audit.
• Prepare goods and services delivery reports. Conduct analysis and provide inputs to reporting to management and programme colleagues on delivery status, timelines, trends, and KPIs

Warehousing And Inventory Management

• Manage UNICEF warehouse facilities and operations in line with UNICEF policies and procedures. Assess warehousing capacity including facilities, conditions of equipment, manpower, and processes. Propose corrective actions to supervisor. Assess new warehouse facilities when required. If necessary, implement and organize new warehouse facilities which may include installation and assembly of temporary warehouse structures (e.g. Wiik-Halls/Rub Halls).
• Maintain appropriate warehousing and inventory management processes in support of the country program implementation. Ensure accurate and complete accounting, reporting and internal control systems are in place, and relevant records are properly maintained.
• Assess availability of space and prepare stacking and storage plans to ensure appropriate storage and optimize the use of space.
• Supervise receipt of consignments and dispatch of supplies.
• Prepare stock reports. Monitor inventory to track trends and account for the inventory status from source to the beneficiary. Carry out regular physical counts of inventory in the warehouse. Prepare documentation for commodity disposal through the Property Survey Board committee.
• Support Warehouse and Inventory assessments and capacity building of partners and counterparts

Alternative Delivery Mechanisms And Procurement Services

• Participate in events/meetings that build partnerships and collaborative relations with UN organizations to support harmonized and collaborative procurement and logistics arrangements.
• Monitor the incoming pipeline of PS shipments. If required based on the division of responsibilities agreed in the Memorandum of Understanding (MoU) and Cost Estimate (CE), supervise the arrival, customs clearance, storage, packing, and in-country distribution of PS commodities to the agreed delivery point.
• In collaboration with Supply colleagues and Programme Sections, identify opportunities for capacity building of Government counterparts and improve the supply chain process to make it more effective.

Partnership, Coordination, And Collaboration

• Support effective working relations with other agencies, local authorities, and implementing partners through information exchange, collaboration, and harmonization. Cooperates with other UN agency counterparts in the UN reform initiatives (including common LTAs, bulk procurement, etc.).
• Support national emergency logistics coordination structures and ensure alignment of UNICEF supply contribution and technical assistance with processes, systems, and principles established under the same.
• Supporting in designing and delivering training, capacity building for external IPs (PCA partners, government counterparts, etc.) and internal stakeholders.

Other Duties/responsibilities

• In cases where the incumbent has managerial responsibility for lower-level GS staff, the incumbent will ensure timely and effective performance management of staff, providing practical advice and guidance to ensure individual and team objectives are met.
• Provides practical input on the implementation of guidelines in the area of supply and logistics, in close coordination with the supervisor and/or Dep Rep Ops.
• Supports supervisor and eventually Dep Rep Ops, and updates staff on supply and logistics policies, procedures rules, and regulations. Implements the appropriate application and interpretation of S&L rules, regulations, policies, and procedures.
• Contributes to recommendations on the improvement of internal controls systems taking into account the prevailing conditions in the locality.
• Keeps supervisor abreast of potential problem areas, prepares reports on supply and logistics matters as required.
• In collaboration with supervisor, Supply Division, Regional Office, and the global supply community, provide input to help ensure knowledge exchange and learning is prioritized to continuously build the capacity of individuals and the team. Develop and facilitate training of newcomers, establish processes or manuals to support effective workflows

Impact Of Results

The Senior Logistics Associate’s impact is founded on the provision of input into the design and development of improved services, systems, and delivery processes. The impact directly affects the quality and timeliness of the delivery of a range of different specialized services for which the unit is accountable. Working with a high degree of operational independence, Senior Associates are accountable for the achievement of overall service delivery results to clients. Their client interface focuses on handling advanced and complex supply chain processes and delivery of services with clients. They liaise with concerned clients and with suppliers to solve issues on purchase orders, contracts, delivery, and payments. These relationships are important to ensure that service standards and deadlines are met and that proposals and actions adhere to policies and rules. The Senior Associate’s work relationships require skills to promote understanding and acceptance of regulations, rules, and procedures and/or otherwise improve client services. External contacts involve liaising with similar organizations for collaboration, research, and data/information gathering to compile and assess best practices. Furthermore, extensive external contact with suppliers is required, including negotiating or clarifying unique, complex issues or processes. Collaboration with partners and Governments is also applicable

To qualify as an advocate for every child you will have…

• Completion of secondary education is required, preferably supplemented by technical or university courses related to supply chain, logistics, business administration, contract/commercial law, or another relevant technical field.
• A minimum of 7 years of progressively responsible experience in supply chain management or a commercial context is required. Understanding development and humanitarian work is an advantage.
• Fluency in English is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian, or Spanish) or a local language is an asset.

For every Child, you demonstrate...

UNICEF's values of Care, Respect, Integrity, Trust, and Accountability (CRITA).

The UNICEF competencies required for this post are...

UNICEF values and competency Required (based on the updated Framework)

Core Competencies (For Staff without Supervisory Responsibilities) *

• Demonstrates Self Awareness and Ethical Awareness (1)
• Works Collaboratively with others (1)
• Builds and Maintains Partnerships (1)
• Innovates and Embraces Change (1)
• Thinks and Acts Strategically (1)
• Drive to achieve impactful results (1)
• Manages ambiguity and complexity (1)

Skills

• In-depth knowledge of the concepts, methodologies relevant to the area of work including the relevant supply chain policies, partnership mechanisms, rules, and regulations, as well as general knowledge of other related fields.
• High level of proficiency or skill is required in the interpretation and application of specialized rules and regulations to particular circumstances of complex individual cases.
• Experience using MS Word, Excel, PowerPoint, and other UNICEF office tools.
• Demonstrated understanding of the relevant supply chain processes and ability to consistently apply relevant policies, procedures, and good practices in the daily work. Good judgment to handle complex cases including considerations for exceptions.
• Ability to develop and maintain effective working relationships with clients, suppliers, contractors, and colleagues and gain the assistance and cooperation of others in a team endeavor.
• Ability to use supply-related modules within the UNICEF ERP system.
• Ability to establish priorities and plan his/her work and plan, coordinate, and monitor the work of those under his/her supervision.
• Ability to draft clear and concise reports or rationale for supply and logistics-related decisions on key issues.

To view our competency framework, please visit here.

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority, and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

NB: Apply here: https://secure.dc7.pageuppeople.com/apply/671/cw/applicationForm/initApplication.asp?lJobID=547863&sLanguage=en-us&sSourcePointer=cw&lJobSourceTypeID=796

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