Sponsorship Assistant

Akwajobs   (Bertoua, Cameroon)

Posted : 23 September, 2021

Category : Program management   Location : Bertoua, Cameroon

Job type : Full Time

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Job Description

Date: 23-Sep-2021

 

Location: Bertoua, Cameroon

 

Company: Plan International

 

The Organisation

 

 

 

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.

Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

 

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

 

We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries.

 

Role

 

PIIA Sponsorship Assistants.

 

Grade

 

B

 

 

 

Dept

 

Program Influencing and Implementation Area Office

 

 

 

Purpose

 

Facilitate the day-to-day and smooth running of Sponsorship at PIIA level

 

 

What does the job holder plan?

 

 

 

Carry out 100% quality control, tracking and validation of outgoing Sponsorship communications at PU level

 

 

Track, follow-up and cross check NOIs assigned to Frontline staffs and report to ASC/PIIAM.

 

 

Sort, package and dispatch all sponsor and sponsored children’s letters to Frontline staffs and to the Country Office

 

 

Support PIIAM /ASC, Program officer and Frontline Staffs with training of CVs

 

 

Monitor and Coordinate performance management of CVs in the PIIA.

 

 

Ensure monthly updating and dispatching of master lists to Frontline staffs and Councils

 

 

Follow up and monitor PIIA caseload

 

 

Cross check and validate death reports and cancellations in the field and report to PIIAM

 

 

Track and report to Track and report to ASC all cases of relocations and dual enrolment for immediate action

Random sampling cross check SC home visits reports submitted to ASC/PIIAM

Support ASC/PIIAM with coordination of overall production of area sponsorship documents (C/GMSC, SPAR) and CD letter of Appreciation and their linkages with CS in the PIIA

 

 

 

 

What are the outputs deliverables?

 

Bi-weekly and Monthly reports of all documents dispatched and received at PIIA level and in all the different Zones of the PIIA

Quality control monthly report of communication send from the field and recommendations for CV motivations and training needs

Monthly report on NOI treatments in the PIIA; Cancellations; Death and relocations of SCs in the PIIA

Quarterly report on production of Sponsorship documents and tracking of link with Country strategy

 

 

 

 

 

 

 

 

What does the post holder oversee?

 

Compliance and adherence to sponsorship book and other supplementary guidelines

Ensure that Plan’s Child Protection Policy and related procedures are adhered to in all aspects of work

The respect of deadlines

The turn-around rate of NOIs.

Caseload management and reporting.

 

 

Which teams/posts report into the post holder?

 

Nil. Liaise with Frontline staffs.

 

 

 

Criteria for Success

 

Timely submission of deliverables

Good time management and organizational skills

Open and clear communication

Proactive.

Good and effective team member

Good team spirit.

 

 

What are the primary linkages for this post?

 

Program Unit Manager

Regional Sponsorship Coordinator

 

 

Distinctive Behaviours

 

Maintain effective, positive and professional relationships with all stakeholders

Be proactive

Broad knowledge and interest in Program/Sponsorship activities

Fast learner and interest in self development.

Discipline and respect for others.

 

 

Skills specific to the post

 

Excellent computer skills

Time management skills

Team building and coaching skills

Conflict resolution and negotiation skills

Good communication (oral and written) skills.

Mastery of all sponsorship processes and procedures

Ability to work without close supervision

 

 

Qualifications and Experience

 

Advanced level or equivalents

Minimum of two years of previous work experience in Sponsorship

Computer literate

 

 

 

 

 

 

         

 

 

Approval:

 

 

 

NAME

 

POSITION

 

Signature and date

 

 

 

COUNTRY DIRECTOR

 

 

 

 

 

SUPERVISOR

 

 

 

STAFF

 

Location: Bertoua

 

Closing Date: 30/09/21

 

Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.

 

 

 

We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.

 

 

 

Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.

 

 

 

We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.

 

 

 

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.

 

A range of pre-employment checks will be undertaken in conformity with Plan International's Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

Apply by clicking on the link: https://jobs.plan-international.org/job/Bertoua-Sponsorship-Assistant/717540501/

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